Euclid Marlins Swim Team
Fund Raising Information > Pool Invitational
We will be holding two Swimming Invitationals as two of our fundraisers for the 2011 -
2012 season.  They are scheduled for Nov. 26 and Dec. 11.

We hope to have everyone’s enthusiastic support.

Meet Dates:    Saturday, November 26  (approx 6:30am to 5:30pm)  
                     Sunday, December 12th  (approx 6:30am to 5:30pm)

One meet is a developmental (slower than times) while the other is open to all swimmer
(no time standards).

Most of the volunteer positions are only for the day of the meet.  The committee chairs will
be organized before then.  A volunteer sign up sheet will be available during team
registration in August and September for this.

Volunteer Positions to be filled:
                                                    
Assistant Meet Director (1)                                  Hospitality Coordinator (1)
Safety Director (1)                                                 Lane Marshals (4 per warm up session)
Assistant Safety Director (2 each session)     Asst. Hospitality Coordinator (2 per Session)
Setup (4 night before and morning of meet)   Cleanup (4 After meet is over)
Head Timer (1 per Session)                              Lane Timers (12 per session)
Clerk of Course (1 Morning Session)              Asst. Clerk of Course (4 Morning Session)
Admissions/Heat Sheet Sales (2 per session)
Awards (2 per session)                                      Cleanup (4 after meet completes)
Announcer (1 per session)                                Deck Entries (1 during each warm up)

For the facilities layout for the invitational, follow this High School Floor Plan.

For the signage that will be posted, see this Signage Plan.
Bronze Invitational Pool Fundraiser on Sun. Dec. 11, 2011
Turkey Trot Invitational Fundraiser on Sat. Nov. 26, 2011
We will need all parents to volunteer for these fundraiser.
Each year, we need to make around $3500.00 from these invitationals.  For 2010, our
numbers were down, but we still made $1400.00 from just one invitational.  At our
banquet, it was decided to try to host two meets in 2011.

Most of the volunteer positions are on the day of the meet.

For 2011, the following chairs are in place:

Meet Director:                 Matt D'Arcy
Safety Director:               Dave Mohnke
Volunteer Coordinator: Karyn Ross

In order to continue holding these fundraisers, we will be looking for another group of
parents to begin taking leadership roles next year.
Position Descriptions
                                                   
Assistant Meet Director.  This individual will be in charge during the day of the meet.  
This individual will be the point person for solving any last minute problems that may
occur.  The Assistant Meet Director may call on other individuals to assist with the
resolution of any problems.

Volunteer Coordinator.  This individual is responsible for scheduling volunteers.  If we
don't have enough volunteers for a position, this person will attempt, with the help of
others, to recruit volunteers.

Safety Director (all day).  This individual is responsible for meet safety.  This person will
assign the lane marshals to their areas during warm ups.  With the assistance of two
assistant safety directors, this person will control access to the pool deck during the
meet.  The lifeguards also come under this person's control.

Hospitality Coordinator.  This individual is responsible for ordering food and supplies for
the hospitality room that is used by the volunteers and meet personnel.  With the
assistance of two other volunteers will put out food and refreshments during the meet.

Setup.  Need 4 people the morning of the meet to help setup tables and equipment
before the meet starts.  They will usually need to be at the pool by 6:30 am to perform their
duties.  We will also try to setup as much as possible the night before the meet.

Timers (each lane) .  Need two timers for each lane per session (24 people total) to
backup the electronic timing system.  Will also need a head timer to assign people to the
lanes and hand out equipment.  This can be done by HS Students, Parents, or other
responsible people.  If necessary, we can ask other teams to help supply timers.

Assistant Safety Director .  Need 2 people each session to help control access to the
pool deck.  Good chance to watch your kids swim from the pool deck.

Lane Marshals (needed for 1 hr).  Required only during warm-ups.  One lane marshal
stands at each corner of the pool to ensure that the swimmers are following proper warm
up procedures (feet first entry, no hanging on lane lines, etc.).  Since we will use two
pools for warm ups, we'll need 8 lane marshals for each warm up period.  These people
are under the supervision of the Safety Director.

Hospitality/Runners.  Need 2 individuals for each session to put out food and cleanup in
the Hospitality Room.  

Clerk of Course.  Need 4 individuals plus a head clerk of course for the morning session
to organize the 10 & Unders for their events.

Admissions/Heat Sheet Sales.  Need 2 individuals for each session to sell Admissions
and Heat Sheets during the meet.  This usually starts 30 minutes before warmups and
lasts for the first hour of the session.  At that point, the Awards table can handle any
further sales.

Awards.  Need 2 individuals for each session to hand out awards.  This usually starts
about an hour after each session starts and lasts 30 minutes past the end of the session.

Announcer.  Individual to handle announcements over the PA System during the meet.

Deck Entries.  Need individual for each session to take deck entries during warmups.

Clean-up.  Need 4 indiviuals to help with cleanup after the completion of the meet.  This
includes taking down signage, cleaning the hospitality suite, and taking care of any
equipment.  We will have a janitorial staff for sweeping, etc.